Many organizations are now asking whether their information is safe due to recent data breaches. With the right virtual data room security features it is possible to protect confidential business documents from unauthorized viewing.
In the past, businesses shared sensitive documents in physical spaces with a few parties. Nowadays due diligence is conducted online in virtual rooms that are based on secure cloud platforms. Virtual rooms are a key component in the success of complex strategic transactions.
If your company is going through M&A or restructuring, bankruptcy or capital raising, it’s essential that you’ve got the tools to effectively and securely share sensitive documents. The top virtual data room service providers offer a solid data protection by utilizing robust collaboration versatile digital storage for different sectors tools and remote access retrieval. They include Chinese wall, automatic indexing and watermarking. Top virtual data rooms also ensure compliance with international standards, such as GDPR, CCPA and SOX through auditing and protocol reporting.
Secure document viewing options like fence views, view-only modes and access restrictions are crucial to protect confidential information from falling into of the unwanted hands. In addition, you should make sure that your data room’s encryption technology protects your data while in transit and when it is in rest.
A reliable and secure online data room will also allow you to download PDF files for offline viewing. This is a feature that many users utilize as they wish to print their documents in order to read them offline. If you permit this feature to be enabled in your VDR the protection applied to the original PDF will be removed automatically.