Document sharing is an essential part of collaborative business processes. However, if it is not done right it can leave the possibility for hackers to snoop on sensitive data.
Secure Document Sharing is the digital distribution and sharing of data that is deemed private or confidential. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes work-in-progress documents which are shared with colleagues to collaborate and review. It is utilized in M&A activities and requires a solution that allows large files to be shared in the most secure online environment.
The most widely used method is to use cloud-based file sharing applications. They allow users to access online files in a controlled way (e.g. printing, copying, or screenshot prevention). It also gives granular access control for shared folders and files. It also can provide advanced security options, including audit trails and encryption.
Peer-to-peer document sharing is a different alternative. It allows computers to connect directly to transfer files without hosting them on central servers. It offers some advantages, such as reduced storage requirements, quicker transfer speeds and a more personalised experience. However, it also comes with serious risks that could result in the accidental publication of private information, viruses, malware and worms. It is not recommended for use in environments that are under strict compliance regulations. Mimecast’s Secure Document Sharing solution provides a secure method for teams to share files with outside parties, and also internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also https://datastorage.blog/why-tracking-due-diligence-documents-is-crucial-for-fundraising/ supports different tiers of access and collaboration, to be in line with the organizational governance rules and best practices regarding secure document sharing.