Honest and transparent communications between board members create confidence that fosters accountability. This also results in an engaged and well-connected board that can take decisions that support the organization’s goals.
The new board members must be aware of their duties and expectations from the beginning of their tenure. This is a must, which includes the importance of donating time and making professional and personal connections to help advance the organisation’s cause, and taking part in fundraising activities. A welcome letter will provide communication channels along with https://boardroomtalk.org/board-of-directors-composition-best-practices/ meeting dates and relevant information that will help new directors settle in quickly.
Different people process information differently, so it is crucial to tailor the communications of board members to suit the individual’s preferences. Some people may prefer reading long reports, while others may be more comfortable with visualizations of data. Avoid technical terminology when writing reports and other data to make it easier to comprehend. Make use of analogies and real-world examples in order to illustrate the implications of data and reports, when needed.
It is important to alter the format of meetings for board members, and not rely on PowerPoint presentations. In addition to limiting the meeting length, mixing up formats promotes creativity and participation among board members.
Make sure that all board members have easy access to all relevant information, even in between meetings. Invest in a document-sharing platform that is user-friendly and secure with features, scalable, and compliance with data security regulations. Some of the most popular solutions include Diligent Boards, BoardEffect, Passageways OnBoard and Aporio.